Student Non-Code of Conduct Violations Grievance Procedure
Please note - This procedure is to be implemented only when there is not another procedure outlined to deal with the complaint, e.g., Harassment, ADA, and Title IX.
If a student believes, in good faith, that a member of the UDM community (students, staff, or faculty) has failed to act in a manner consistent with the mission of UDM then the student may invoke the Student Non-disciplinary Procedure. Students who knowingly make false accusations against another member of the University community could be found responsible for a violation of the Student Code of Conduct.
The following sections are designed to assist students in understanding the informal and formal Student Non-Code of Conduct Violations Procedure by which student grievances at University of Detroit Mercy are resolved. The procedures are to be implemented in the spirit of the University of Detroit Mercy Mission.
The informal procedure outlines a system that can resolve a violation without convening a formal
Campus Grievance Committee (CGC). In cases where the informal system does not produce a satisfactory resolution to the student, that student has access to the formal process through the formal Student Non-Code of Conduct Violations Procedure described below.
When the University is not regularly in session, violations will be handled administratively.
Student Non-Code of Conduct Violations Procedure - Informal
- A suspected violation may occur because of a misunderstanding, misinterpretation or error. When this occurs, the student should seek a solution by talking with the person who they believe has acted outside of the mission. This conference should take place no more than two weeks after the suspected violation.
- If this first conversation does not arrive at a satisfactory resolution, the student should approach the Dean of the academic unit involved or the Director of the administrative unit involved. If these individuals are involved in the original dispute, the student should consult the person’s immediate supervisor.
- Please see this handbook for a listing of Deans (pages 10-11).
- The Dean or Director will consult with the people involved in the dispute to obtain relevant information. It is recommended that the student submitting the grievance prepare a written statement describing it. Any other individuals involved may also prepare written statements. The reviewer is entitled to require a written statement from the student before suggesting a solution.
- An y party to a dispute may request the assistance of the administrator responsible for the general area in which the problem occurred if that person is not already involved. The student should receive a response within two weeks of the request for a review.
Student Non-Code of Conduct Violations Procedure - Formal
If the informal Student Non-Code of Conduct Violations Procedure does not produce a satisfactory resolution, the student may submit a formal written request to convene the Campus Grievance Committee. The student has two weeks to submit this request. The student submits this request through the office of the Dean of Students. The request must online the original problem, the steps taken to resolve the problem, and the reasons for the student’s dissatisfaction with the decisions previously made.
The Committee does not have to grant a formal meeting, but the student has a right to have previous decisions in the informal process reviewed by the Committee. Upon receipt of the request, the Committee Chairperson will ask that each person involved submit a written account within two weeks of receiving the appeal. The Committee Chairperson will review this written record and recommend to the Committee whether or not the student should receive a formal meeting. The Committee then accepts or rejects the Chairperson’s recommendation. The Committee will communicate in writing to all parties involved its reasons for granting or denying a meeting.
If the Committee grants a meeting, it will request the involvement of all initial parties in the dispute. The student initiating the procedure must provide reasonable proof of the Student Non-Code of Conduct violation. In the event of a formal meeting, the proceedings will be recorded. The student may make a written request to the office of the Dean of Students to review any Committee decision. The request must outline the original problems and the reason for the student’s dissatisfaction with previous decisions. The Dean of Students will respond to the student’s request within one month from its receipt.
Campus Grievance Committee
The Campus Grievance Committee is composed of three faculty, three administrators, and three students for staggered terms. Faculty will be selected by the Academic Vice President; administrators will be selected by the Dean of Students; and students will be selected by the Student Governemnt Association. Members will be selected to ensure a fair and impartial hearing to every member of the University community, and represent the diversity of the student body. Committee members with a conflict of interest in a case shall immediately disqualify themselves from the Committee deliberation and action on that case. Either party may raise the question of conflict of interest.
When an allegation is directed against a member of the faculty or staff, the Committee will make a recommendation to the appropriate level of administration on its findings. When an allegation is directed against a student, the Committee will make its recommendation to the appropriate administrator.